As an HR manager or business manager, you want to ensure your business relocation runs smoothly. Your company may want to use a commercial relocation company for your relocation to streamline the moving process, reduce stress, and minimize disruption to their operations. 

Commercial movers possess the necessary expertise and experience to handle the unique challenges of moving a business, including packing and transporting delicate equipment, managing IT infrastructure, and coordinating with building management. 

By outsourcing the move, your employees can focus on their core job responsibilities, ensuring continued productivity.

If you plan to outsource your commercial relocation, ARC Relocation specializes in helping businesses just like yours. Click here to book a free call today!

How Does a Commercial Relocation Company Help Make an Office Move Easier?

Commercial relocation services make an office move much easier than a typical moving company. A commercial mover is trained to carefully disassemble, pack, and move your office while reinstalling and unpacking everything at your new location. 

Commercial movers provide all the necessary trucks, packing materials, crates, and cranes to move everything within your office to lessen the stress of moving for you and your employees. It can be expensive to rent these things on your own, which is why commercial movers make the most sense when undergoing a business relocation. 

What Do Commercial Relocation Services Include?

Commercial relocation services include various services to help your office or headquarters relocation run smoothly while lessening the stress of the move for management and employees. 

A commercial relocation company has experience in moving office items, such as large desks, cabinets, and electronic equipment, and moving them safely to a new location. Commercial moving services are often used for long-distance moves but can also be used if your company is moving to the next town over. 

No matter the distance of your company relocation, ensuring your employees and office supplies are taken care of is essential. 

Relocation of Office Equipment and Furniture

Commercial movers have experience with moving office equipment and furniture, as keeping your items safe throughout the move is their job. 

Business moving services use items such as dollies, ramps, and blankets to ensure your office equipment can safely make it from point A to point B. Office relocators have the experience to move bulky items, such as large desks and desk chairs, electronic equipment, computers, and more. 

In addition, they can ensure that any certifications your office may have obtained are not damaged throughout the move. Before moving day, create an office relocation checklist, including everything considered fragile, so your commercial movers know what to expect.

Packing and Unpacking Services

Many commercial relocation services offer complete packing services, partial packing services, and unpacking services. Many business relocation movers may also offer custom crating services, cleaning, storage solutions, debris removal, and more to ensure your commercial relocation runs efficiently. 

They are trained to efficiently pack your electronics, such as an entire PC network or desktop computers, unpack them, and reassemble everything at the new location. No matter the size of your business relocation, commercial relocation services will offer packing and unpacking to make the situation more manageable. 

Storage

Many commercial moving services offer storage solutions if needed. Often, commercial movers will bundle the cost of storage services with moving services so your company can get the best rates possible. 

If your new office space is smaller than the previous one, you can store some existing office equipment until you decide what to do with that equipment. Business relocation experts can sometimes offer record storage, storing and organizing your files in a safe environment. 

Most commercial movers typically have an around-the-clock security and fire protection system to protect your items from damage or theft.

Transportation

Your business moving company will do everything possible to meet your specific needs for your relocation. Commercial relocation services typically have specially designed trucks that are equipped with climate control systems or air ride suspension. 

They have moving trucks of multiple sizes and will help you decide which truck is the right fit for transporting your office equipment and supplies. 

Benefits of Hiring Commercial Relocation Services

Hiring commercial relocation services for your business move can offer numerous benefits, making the process smoother, more efficient, and less stressful. Some of these benefits include:

Expertise and Experience

Commercial relocation services have the expertise and experience required to handle the complexities of a business move. They are well-versed in planning, packing, and transporting office equipment and furniture, ensuring everything is moved safely and efficiently.

Time and Resource Savings

 By hiring professional movers, your employees can focus on their core job responsibilities instead of being burdened with the logistics of the move. This can help maintain productivity and minimize disruption to your business operations.

Proper Packing and Handling

Professional relocation services have suitable packing materials and techniques to protect your valuable equipment and furniture from damage during the move. This reduces the risk of costly repairs or replacements.

Efficient Organization

Commercial movers are skilled at organizing and labeling items to ensure a smooth unpacking and setup process at the new location. This can minimize downtime and get your business up and running quickly.

Access to Specialized Equipment 

Professional relocation companies have access to specialized equipment, such as cranes, forklifts, and dollies, which can help make moving large or heavy items more manageable.

Customized Solutions

Commercial relocation services can provide tailored solutions to meet the unique needs of your business, whether it’s handling sensitive equipment, managing IT infrastructure, or coordinating with building management.

Insurance Coverage 

Many commercial moving companies offer insurance coverage to protect your belongings during the move. This provides peace of mind and financial protection in case of any accidents or damages.

Reduced Stress

Entrusting your move to a professional service can significantly reduce the stress of relocating a business. They can handle the logistics, planning, and heavy lifting, allowing you to focus on other essential aspects of the transition.

Cost-Effective

While hiring a professional relocation service may seem like an added expense, it can be cost-effective in the long run. The reduced risk of damage, efficient use of time, and minimized downtime for your business can save you money in the long term.

Compliance with Regulations

Commercial relocation services are knowledgeable about local and national regulations, ensuring that your move complies with applicable laws or building requirements. This can help avoid potential fines or penalties.

FAQs – Commercial Relocation Services

Are there any disadvantages of using a commercial relocation service?

There can be a few disadvantages to using a commercial relocation service, although the benefits often outweigh these drawbacks. Some potential disadvantages include:

• Cost: Hiring a professional relocation service can be more expensive upfront compared to handling the move in-house. However, it’s essential to weigh this against the potential savings in time, reduced risk of damage, and minimized downtime for your business.
• Limited control: When outsourcing the move to a commercial relocation service, you may have less control over every detail of the moving process. This could be a concern for some businesses, although good communication and a clear contract can help mitigate this issue.
• Security concerns: Entrusting sensitive equipment, documents, or data to an external company may raise security concerns. It’s essential to work with a reputable moving company that follows strict security protocols and has a proven track record in handling sensitive information.

Do I need to rent equipment with a commercial moving company to move large items?

In most cases, you do not need to rent equipment separately when working with a commercial moving company. Professional movers typically provide the necessary equipment to move large and heavy items as part of their service package. 

This may include dollies, moving blankets, ramps, forklifts, and other specialized equipment designed to handle oversized or heavy objects. However, it’s essential to discuss your specific requirements with the moving company in advance. 

Do commercial movers typically offer storage?

Yes, many commercial moving companies offer storage services as part of their comprehensive relocation solutions. 

These storage services can be particularly useful for businesses that need a temporary place to store their items during a move, renovation, or when downsizing. Some reasons businesses might utilize storage services include:

• Staging and organization: Storage can help businesses stage their move and organize items before transferring them to the new location. This can make the moving process more manageable and efficient.
• Short-term storage during the move: In some cases, businesses may require temporary storage for their belongings between vacating their old premises and settling into the new location.
• Long-term storage: Businesses may need long-term storage for items that are not immediately required at the new location or for seasonal equipment and inventory.
• Secure storage: Commercial movers may provide secure storage solutions for sensitive equipment, documents, or valuable items that require additional protection.

Final Thoughts

As a business manager or HR manager, using commercial movers for an office relocation can provide significant advantages, allowing you to focus on your core responsibilities while ensuring a smooth and efficient moving process. 

ARC Relocation can help with various factors associated with an office move and employee relocation. If your company needs assistance finding commercial relocation services, ARC Relocation can help you find a reliable commercial moving company while taking the stress out of moving. 

Book a free call today with a relocation expert!