Business relocation is a company-wide makeover that can have a huge impact on the working environment. That makes it necessary to ensure that the relocation experience remains the least stressful in every aspect.
One way to ensure this is to take the support of reliable business relocation services that can manage the entire move. In other words, you need a reliable partner who can guide and support you through the entire process.
Are you in doubt about how a relocation company can help you?
In this article, we point out how professional business relocation companies can make the process of office relocation painless.
If you just want to get down to business, contact ARC Relocation today for a free estimate. We’ve helped dozens of businesses just like yours. Click here for more information.
Why Use Business Relocation Services?
Moving an entire office to a new location is a daunting task that needs a lot of planning. Moreover, any delays in the movement will lead to financial impacts on the business.
For example, extended downtime for IT services will lead to a loss of productivity. Since your business will be running simultaneously, it will make the situation even more complex.
Without any experience in handling such a complex process, you might overlook some necessary considerations. It gets even more challenging if the size of the office is large and it is a long-distance move.
This is where you need to hire an office relocation company with solid reliability. A professional corporate relocation service provider has the necessary experience to manage the move efficiently, without any snags.
A business relocation company can ensure the smooth movement of a wide variety of items and minimize the bottlenecks in the process. The support and guidance from an expert team go a long way in making the entire movement seamless.
How Does an Employee Relocation Company Help Make Office Relocation an Easier Transition?
Taking the support of business relocation companies has quite a few advantages. Some of the main ones are listed below.
Time-saving
With a team of professionals handling the move, you can expect it to be completed in the least possible time. Not only does the use of advanced tools save time, but proper planning at every stage ensures the elimination of unwanted problems.
While you may take days to chalk out a proper relocation strategy, a team of professionals can do it in a day. Moreover, their experience reduces the chances of any oversights in the plan.
Besides, the company can also tailor the moving process to suit your business needs. That way, it gets easier to overcome the administrative challenges related to the move.
Managing The Finances
Every relocation has a significant financial impact on the business. Apart from the cost of the actual relocation, you need to consider the expenses related to average job relocation packages. So the process of relocation accounting is vital for managing the financial transactions involved and meeting the IRS regulations.
Detailed account management helps you to break down the cost for each phase of the move. Besides, it will also prevent cost escalations by keeping the entire process on track. Likewise, spending on the less important aspects of the move will come down, and pointless purchases minimized.
A relocation company can handle cost estimations and manage the expenses and taxes related to the process. With the relocation company managing the relocation accounting, the in-house accountants can carry on with their regular tasks.
Mapping The Move
The initial process of relocation starts with a proper understanding of the unique needs of your business. Next, the business relocation company maps the related activities and plans the workflow to ensure a smooth moving process. The steps include packing the trucks and coordinating cross-country freight deliveries.
Beyond that, the company will organize an inventory of all the items. The process also involves tagging or labeling all the movables by using a numbering system. This way, you can track the exact location of all the items as needed.
Ensuring Safety
Professional movers use the latest equipment to ensure the safety of the items being moved. This prevents any damage to the items during the entire move while keeping in mind the safety requirements.
Since their staff is trained in handling and lifting heavy items in a safe manner, the move remains more secure. Any risk of your employees getting injured during the move is also eliminated.
Moving companies use protective packaging to provide the right amount of padding, along with additional corner protection. They also handle the disassembling of furniture and selecting boxes of the right size for each item. Next, they ensure that the items are safely secured inside the truck to prevent sliding.
As an additional layer of safety, a relocation company will also provide insurance coverage for the items being moved. That way, you can get compensated for any damage arising from unexpected events.
Managing the Junk
Any relocation of a place of business will generate a substantial amount of waste. Obviously, you would need to declutter before packing up items for the move. Corporate relocation movers have a well-equipped team to collect the scrap and remove it.
From pickup to recycling of the clutter, every step will be managed in a professional manner. The companies can also take the steps needed to make the move an environmentally friendly process.
Post-Move Services
Even after the move is complete, there are plenty of tasks that are to be completed to help the employees settle down in the new location. These tasks include unpacking items, shifting the furniture, collecting packing materials and boxes, etc. In the days following the move, the movers complete these tasks.
Additional Services
Many business relocation services also serve as employee relocation companies. This helps in the forming of a comprehensive relocation plan that helps to advance every element of the move in the best possible manner.
They also offer insurance on the entire move to provide extra security for the items being moved. Additionally, some companies also provide storage facilities that you can make use of.
What Do Corporate Relocation Services Include?
It’s important for you to understand the various components of the service provided by the relocation company. That allows you to identify if all your specific needs have been addressed. The right company will provide a detailed list of services and a single point of contact who can explain all the terms.
The main aspects of the relocation assistance provided are listed below.
Relocation of Office Furniture and Equipment
Without a doubt, the most important task that the moving company will perform is the relocation of office furniture and electronic devices. This also includes freight management through a reliable logistics network to ensure safe and timely transportation.
When the task is handled by experts, the chances of something going wrong are minimized. Besides, you get insurance coverage to compensate for any accidental damage or loss. The transportation options can also be customized as per your company’s CSR strategy.
Packing and Unpacking Services
Not only does the packing and unpacking of all the items takes a lot of time and energy, but it also needs skilled hands to do it the right way. A professional-grade packing ensures product safety during the move.
Many moving companies also use a color code to make sure that the items are unpacked in the right section of the new location. This helps your team to rearrange quickly and get back to normal routine, without having to worry about the handling of heavy items.
Moving Fragile Items
Fragile electronic items like copiers and printers need extra care while being moved. Apart from quality packaging, such items should also be marked as fragile to make the handlers aware of them.
The moving company will also pack each fragile item separately. This involves using the right-sized boxes, cushioning at the bottom, and using packing supplies for stuffing hollow goods.
Storage
It’s possible that timelines will not match perfectly during a move. So, your new location may not be ready but the items may have already arrived at the new destination. In such scenarios, the moving company can provide you with a temporary storage facility to prevent any hassles.
Then again, warehouse storage facilities used by moving companies offer full security and have climate control features. This allows the safe storage of items that can be affected by temperature and humidity changes.
Since the cost of labor for moving the goods is also included with storage, using the moving company storage facility is a cost-effective option. Besides, the company can handle the task of coordinating schedules with the various moving teams.
FAQs
How do I plan a business relocation?
Planning a business relocation requires creating a relocation strategy, a budget, and a timeline for the whole process. Next, prepare an inventory and create a checklist for the tasks involved.
What to consider when moving a business?
Once you have decided to relocate, list down the potential risks and benefits that can result from the relocation. That way, you can minimize the risks and maximize the benefits. And do not forget to consider the tax implications and the overhead costs involved with the move.
What is the purpose of business relocation services?
Corporate relocation services can make the relocation process a smooth and hassle-free experience. With their expertise, they can ensure that the move is completed in a cost-effective manner.
Final Thoughts
Since the process of relocation has multiple moving parts, the task has to be handled in a professional manner. For anyone who has not been involved with business relocations before, it’s best to seek support and counsel from a more experienced team.
Now that you know how a relocation company can help you, it’s time to make the right choice.
ARC Relocation is a top player in the relocation business. We offer comprehensive business relocation services and have for decades. To learn more about how we can assist you, feel free to contact the ARC team.