Smart Strategies for Saving Money on Employee Relocation

Relocating employees is sometimes necessary, but it’s rarely cheap. From moving household goods to temporary housing and real estate support, the expenses add up fast, and if you’re responsible for managing a relocation program, you know how challenging it is to balance cost control with a positive employee experience.

That balance is possible—especially when you take a closer look at how your relocation program operates. The strategies below can help you identify cost-saving opportunities without compromising support for your workforce.

Audit Your Relocation Program for Hidden Costs

Relocation costs aren’t always easy to track. Many companies lose money without even realizing it, simply because fees and markups go unchecked.

Start with Transparent Fee Structures

Some relocation management companies (RMCs) layer in hidden fees for services like household goods shipping, home sales, and temporary housing, significantly inflating your total spend. 

Take the time to understand where those charges are coming from—ask for complete transparency, especially around tax gross-ups and administrative fees.

Demand Line-Item Clarity from Vendors

Make sure every vendor breaks down costs on a line-by-line basis. A detailed quote helps you fairly compare services and see where you might be overspending. 

You can ask moving companies for a “tariff” that outlines their pricing methodology, and better yet, work with a relocation partner that offers side-by-side comparisons from multiple service providers.

Reevaluate Lump Sum Relocation Approaches

Lump sum relocation packages offer simplicity—but they may be costing more than you think.

Understand the Hidden Costs

When employees are handed a check and expected to manage their own move, they often overpay or pick services that aren’t that efficient, meaning higher costs for you and added stress for them. These payments are also taxed as income, which could force you to gross-up the amount to keep the relocation benefit meaningful.

Expore Managed Relocation Budget Options

Managed budget programs are a more balanced approach because your employees still have flexibility, but any unspent funds are returned to the company. Plus, they receive expert support to manage their move, reducing the risk of poor decisions or lost productivity. You keep control over costs—and your employees stay focused on the job.

Embrace Fixed-Fee Home Sale Programs

Selling a home is one of the most expensive parts of employee relocation. Predictability here can lead to big savings.

Make Costs Predictable and Reduce Tax Burdens

Traditional home sale programs come with fluctuating fees and potential tax issues if a home isn’t sold quickly. Fixed-fee options simplify this because you pay one amount up front—no surprises—and reduce your exposure to taxable assets sitting on your books.

Eliminate Risk from Prolonged Sales

If a property lingers on the market, it can cost you in maintenance, liability, and taxes. Fixed-fee programs shift that burden to your relocation provider, helping you stay on budget while still supporting your employee.

Leverage Small Shipment and Express Move Solutions

Not every employee needs a full truck and crew. In many cases, smaller and faster is better.

Right-Size the Move Based on Living Situation

Employees moving from a one-bedroom apartment don’t need a full-service moving package. Small shipment solutions are faster, more affordable, and still offer professional packing and guaranteed delivery.

Add Value to Lump Sum Moves

You can improve the experience for lump sum recipients by offering access to express moving services at negotiated rates. It reduces decision fatigue and increases satisfaction, without increasing the budget.

Revisit and Standardize Household Goods (HHG) Policies

Your household goods policy plays a major role in relocation costs, and it should be reviewed regularly.

Set Boundaries Around What Gets Moved

Some companies cover oversized items like boats, hot tubs, or gym equipment without realizing how much those add to shipping costs. Define what’s reasonable to move—and what isn’t—based on the employee’s role and the relocation distance.

Review Annually for Cost-Effectiveness

As your workforce and policies evolve, so should your HHG policy. An annual review helps identify unnecessary inclusions and ensures alignment with your current budget strategy.

Compare Vendors and Source Competitive Bids

Loyalty to vendors has its place, but so does healthy competition.

Avoid One-Size-Fits-All Solutions

If your RMC uses the same vendors across the board, you may be missing out on better rates. Require multiple bids for services like household goods shipping and housing. It keeps everyone honest and opens the door to savings.

Work With Relocation Partners Who Prioritize Flexibility

You want a partner who adapts to your business—not the other way around. Look for providers who offer a broad supplier network and a willingness to work within your budget structure.

Track Relocation Spend and Performance

You can’t cut costs if you don’t know where the money is going.

Use Analytics to Spot Trends

Track spending across tiers, roles, locations, and policies. This gives you insight into which parts of your program drive up costs and where adjustments can be made.

Benchmark Against Industry Norms

Measure your program’s performance against others in your industry. It helps you stay competitive—and gives you leverage when renegotiating with suppliers.

Explore Supplier Diversity Programs

Diversity isn’t just good for culture—it’s good for your bottom line.

Tap into Minority, Veteran, and Women-Owned Vendors

Many certified vendors in the relocation space offer competitive pricing and bring fresh perspectives to the process, and working with them can also align with your broader diversity, equity, and inclusion (DEI) goals.

Unlock Cost Savings and New Talent Networks

Some suppliers even offer tax incentives or qualify for state and federal programs, and you might also find networks that support smoother transitions for employees moving into new communities.

Saving Money On Employee Relocation: FAQs

Does switching to fixed-fee programs actually reduce overall relocation spend?

Yes, fixed-fee programs cap your expenses and protect you from the unpredictable costs of prolonged home sales.

How can HR save the company money?

HR can reduce relocation costs by negotiating better vendor rates, implementing fixed-fee or managed budget programs, eliminating unnecessary benefits, and regularly auditing policies. Partnering with a relocation provider that tracks performance metrics also helps identify where spending can be trimmed without affecting employee satisfaction.

Is it possible to mix lump sum and managed policies within the same program?

Absolutely. Many companies use hybrid models to give flexibility while still managing costs and compliance.

Final Thoughts

Controlling relocation costs doesn’t mean cutting corners. It means refining your approach, working with the right partners, and keeping a close eye on where your money goes. From reviewing your HHG policy to adopting fixed-fee home sale programs, the right strategy can lower costs and raise employee satisfaction.

ARC Relocation works with HR teams every day to design efficient, high-value relocation programs that reflect your company’s goals.

If you’re ready to start seeing savings, contact us at ARC Relocation today. 

When relocating talent across borders, one of the most difficult things to deal with is the visa process. Whether you’re moving a senior executive to Europe or launching a new office in Asia, visa requirements can delay or derail even the most well-planned assignments.

That’s where ARC’s global visa services come in. As part of our broader relocation support, we offer a flexible visa solution that meets the unique needs of businesses navigating global mobility. 

Designed for HR leaders and business managers, this service is available à la carte or bundled into a full relocation package, giving your team the support it needs without extra complexity.

What Are Global Visa Services?

When companies relocate employees overseas, they’re not just moving households—they’re navigating international law, making global visa support essential.

The Basics of Business Immigration and Work Visas

Every international assignment requires the right documentation. For most employees, that means a work visa. Depending on the destination, this could involve short-term or long-term permits, dependent visas for family members, or residence clearances. 

Regulations vary dramatically from country to country, and navigating the fine print isn’t something most HR teams can handle alone.

Why Visas Are an Important Part of Global Mobility

A successful move starts with proper documentation. Without the right visa in hand, the rest of the relocation—housing, onboarding, even payroll—gets delayed. As a core element of any global mobility services strategy, visa management must be handled early, accurately, and professionally. That’s where ARC brings value by stepping in before problems begin.

Why Visa Support Matters to Employers

Employers understand that relocating talent isn’t just about logistics—it’s about protecting their investment and ensuring operations continue flawlessly.

Challenges HR Teams Face with International Relocation

HR departments already juggle competing demands. Adding visa coordination to their workload—especially when dealing with unfamiliar immigration systems—can create serious bottlenecks. 

Each country has its own timeline, fees, and required documentation, and staying current with changing laws is a job in itself. Delays and confusion can frustrate employees and add pressure to internal teams.

The Business Cost of Getting It Wrong

Visa issues can derail a move before it begins. If paperwork is submitted late, incomplete, or incorrectly, it can lead to rejection, costly re-application, or even legal penalties. 

These mistakes can stall business launches, delay project timelines, and damage your company’s reputation with both employees and local authorities. For businesses that depend on talent mobility, that’s a risk they can’t afford.

How ARC’s Global Visa Services Support Your Workforce

ARC offers a full-service visa solution designed to minimize disruption and maximize compliance for your international workforce.

A Standalone or Integrated Solution

We understand that not every company needs the same level of support. That’s why our global visa service is offered as either a standalone solution or integrated into a broader overseas relocation package. 

Whether you’re moving one executive or dozens of employees, we tailor our services to match your internal capabilities and your team’s objectives.

Services Included in ARC’s Global Visa Offering

Our visa support spans the full lifecycle of the process. From our assessment of your initial needs and strategy consulting to application submission and consulate scheduling, we handle the details so you don’t have to. 

We also can help your company with dependent visas, renewals, and emergency support when you have a tight timeline to follow. Experienced visa immigration specialists who are focused on accuracy, timeliness, and compliance manage every step.

Global Reach, Local Expertise

Because we cover over 140 countries, we combine global consistency with on-the-ground insight. 

We work with trusted local partners to ensure every visa application meets specific country requirements while maintaining centralized oversight for your HR team. That means your employees get expert guidance in the field, and your leadership stays informed at every step.

Benefits of Using ARC for Visa Services

When you partner with ARC, you get more than document processing—you get peace of mind.

Time-Saving, Stress-Reducing Support for HR and Employees

ARC lifts the administrative burden off your HR team, providing a single point of contact and clear communication throughout the process. Employees also benefit from personal guidance, reducing uncertainty and helping them stay focused on the opportunity ahead.

Risk Reduction and Legal Compliance

Because immigration law is constantly evolving, staying compliant requires experience and vigilance. ARC helps you avoid costly mistakes and keeps your business in line with every country’s requirements. That includes ongoing updates, deadline management, and contingency planning if new rules come into play mid-process.

FAQs: Global Visa Services

Can ARC help with visas for dependents or family members?

Yes, ARC supports spouse and child visa applications alongside the primary applicant. We make sure families are legally covered and able to relocate together with confidence.

What countries does ARC support with visa services?

ARC supports visa coordination in more than 140 countries. Through a combination of centralized coordination and local in-country experts, we ensure compliance and speed across every region.

Is this a standalone service or part of a relocation package?

Our relocation visa service is fully flexible. It can be delivered as a one-off solution or embedded into a broader international relocation plan that includes housing, school search, and settling-in support.

How quickly can ARC begin the visa process?

We’re built for fast action, and as soon as we assess your relocation timeline and destination requirements, our team begins working on document collection and application timelines. For high-priority moves, we have processes in place to escalate and expedite as needed.

Final Thoughts

Global mobility shouldn’t be slowed by red tape. With ARC’s global visa services, your business gains a trusted partner that understands both the complexity and urgency of international assignments.

Whether you need to relocate one executive or manage a steady flow of overseas transfers, ARC brings precision, experience, and adaptability to every engagement. By integrating visa coordination into your broader international relocation strategy, you’re not only simplifying the process—you’re setting your employees up for long-term success in their new location.

Contact ARC Relocation today.

In today’s interconnected business world, sending employees abroad is becoming increasingly common. Whether you’re expanding into new markets, transferring specialized talent, or establishing international offices, relocating employees across borders presents unique challenges and opportunities. One of the most effective ways to ensure the success of these global assignments is through comprehensive expatriate training.

What Is Expatriate Training?

Expatriate training prepares employees who will be working and living in a foreign country. This training equips them with the necessary skills and knowledge to adapt to their new environment, both professionally and personally. 

The term “expat” has entered popular usage relatively recently, reflecting our increasingly mobile workforce. With over 280 million people now living outside their birth countries, career opportunities have become a major reason for international relocation.

Effective expatriate training goes far beyond basic relocation logistics. It addresses cultural differences, communication barriers, work styles, and daily living adjustments that employees and their families will face. The goal is to minimize culture shock and adaptation difficulties while maximizing productivity and job satisfaction.

Why Is Expatriate Training So Important?

When relocating employees internationally, the stakes are high. Without proper preparation, expatriate assignments can fail, resulting in:

• Early returns and assignment terminations
• Decreased productivity and performance issues
• Damaged business relationships
• High replacement and repatriation costs
• Negative impacts on company reputation

Research from the Bangladesh University of Professionals highlights that expatriate training is essential for successful company internationalization. In today’s competitive global environment, organizations increasingly hire diverse talent, creating a truly global workforce. However, without proper training, these employees may struggle to succeed in their new roles.

The challenges expats typically face include:

Cultural adjustment issues
Moving to a new country involves adapting to different social norms, values, and behaviors. Without preparation, these differences can lead to significant culture shock.

Language barriers
Communication challenges affect both work performance and daily life. Even basic tasks become frustrating when you can’t effectively communicate.

Professional integration
Work environments vary dramatically across cultures. Understanding local business practices, communication styles, and office dynamics is essential for professional success.

Personal and family adaptation
Relocation impacts the entire family. Spouses and children must also adapt to new schools, communities, and daily routines.

Practical logistics
Finding suitable housing, managing finances across currencies, understanding local healthcare systems, and navigating transportation are all daily challenges expats face.

By providing comprehensive expatriate training, you’re not just supporting your employees—you’re protecting your investment in global talent and ensuring the success of your international business initiatives.

Key Components of Effective Expatriate Training

A well-rounded expatriate training program includes several essential elements:

Pre-Departure Training

Effective global assignments begin with pre-departure training. This structured process equips employees with the knowledge and skills they’ll need before they even leave their home country. With limited lead time before relocation, pre-departure training helps employees understand what to expect during the move and provides in-depth insights into their destination country’s cultural nuances, customs, and business practices.

This phase typically includes:

• Orientation about the relocation process
• Country briefings and cultural awareness sessions
• Practical information about housing, transportation, and daily life
• Initial language instruction
• Security briefings (if applicable)

A well-prepared expatriate becomes not just an asset to your organization but also an effective cultural ambassador in their new environment. Pre-departure training builds confidence and helps employees approach their assignments with a positive mindset.

Cross-Cultural Training

Cultural misunderstandings can create friction, damage communication, and weaken professional relationships. Cross-cultural training prepares expatriates by helping them understand local norms, values, and business practices in their host country.

This training should cover:

• Communication styles and differences
• Business etiquette and meeting protocols
• Negotiation strategies across cultures
• Social norms and taboos
• Building relationships in the local context

Employees with strong cross-cultural awareness are better equipped to display proper etiquette and use suitable communication styles when interacting with colleagues and clients, contributing directly to business success.

Language Training

Clear communication is essential in today’s global business landscape. Language training allows transferees to build positive relationships in both professional and social environments at their destination.

By providing language training to expatriate employees, you help improve their communication abilities in both business and personal settings. Even basic proficiency can dramatically enhance an expat’s ability to navigate daily life and work effectively.

Effective language training should be:

• Tailored to the employee’s role and industry
• Flexible and adaptable to learning styles
• Focused on practical, everyday communication
• Available through multiple formats (in-person, online, group, or individual)

For professionals already learning a language, 94% expect support from their employer with foreign language skills, and 73% use a foreign language frequently at work. Supporting team members with language training creates career advancement opportunities and helps retain top talent.

Country-Specific Legal and Regulatory Training

Every country has unique laws and regulations that impact both personal and professional life. Employees need to understand:

• Local labor laws and workplace regulations
• Visa and work permit requirements
• Tax obligations and financial considerations
• Healthcare and insurance requirements
• Legal rights and responsibilities

This knowledge helps expatriates avoid legal issues and ensures compliance with local regulations from day one.

Family Support

The success of a relocation includes the entire family. Comprehensive training options should prepare not just the employee but their entire family for their new adventure.

Family-focused training ensures that spouses and children are well-equipped to thrive in their new environment, addressing concerns like:

• Educational options for children
• Spouse career support or adaptation
• Building social networks
• Accessing healthcare and services
• Managing daily life in a new country

When families adapt successfully, employees can focus on their work without the stress of personal challenges at home.

The Expatriate Training Process

Developing an effective expatriate training program involves several key steps:

1. Assessment: Evaluate the specific needs of the employee and their family based on their destination, role, prior international experience, and cultural background.
2. Customization: Create a tailored training plan that addresses individual learning needs and assignment requirements.
3. Delivery: Provide training through appropriate methods, which may include workshops, one-on-one coaching, online modules, and immersive experiences.
4. Ongoing Support: The transition to a new country is an ongoing process, as adapting takes time. Continuous support through regular check-ins with HR or local mentors creates a safety net for expats. Mentorship programs can connect expats with experienced colleagues who offer guidance and insights, making it easier to acclimate to the new environment.
5. Evaluation: Measure the effectiveness of the training through feedback mechanisms and performance metrics.

How ARC Relocation Elevates Your Expatriate Training

At ARC Relocation, we understand that successful global transitions require more than just moving belongings from one location to another. Our comprehensive expatriate training programs are designed to give your employees and their families the best possible start in their new environment.

Why Choose ARC Relocation for Expatriate Training?

Customized Programs: We recognize that every assignment is unique. Our training programs are tailored to your company’s needs, the specific destination country, and the individual requirements of your employees and their families.

Experienced Trainers: Our global network of cross-cultural trainers brings local expertise and real-world experience to every training session. They provide authentic insights that go beyond generic cultural information.

Comprehensive Approach: We address all aspects of expatriate success—from language skills and cultural adaptation to practical daily living and professional integration.

Technology-Enhanced Learning: Our blended learning approach combines in-person training with digital resources, allowing for flexible, continuous learning before, during, and after relocation.

Family-Inclusive Support: We recognize that successful assignments depend on happy families. Our programs include family members in the training process, ensuring everyone has the tools they need to adapt.

Ongoing Resources: Our support doesn’t end when training concludes. We provide continuous resources and assistance throughout the assignment duration.

Our Expatriate Training Services

ARC Relocation offers a complete suite of expatriate training services:

• Pre-departure orientation and briefings
• Cross-cultural awareness workshops
• Language training for employees and family members
• Destination services and practical adaptation support
• Repatriation preparation and reverse culture shock management

By partnering with ARC Relocation for your expatriate training needs, you’re making a strategic investment in the success of your global mobility program. Our approach minimizes the risk of assignment failure while maximizing employee productivity and satisfaction.

Start Setting Your Global Employees Up for Success

In today’s competitive global business environment, comprehensive expatriate training isn’t just a nice-to-have—it’s a necessity for companies serious about international success. By preparing your employees for the challenges of global assignments, you protect your investment, enhance productivity, and build stronger international business relationships.

ARC Relocation is ready to partner with you to develop customized expatriate training solutions that meet your specific business needs. Contact us today to learn how our expertise can support your global mobility goals and set your employees up for international success.

When your company relocates an employee, you’re not just moving a person—you’re moving a life. For many, that includes pets, and when pets are part of the family, leaving them behind isn’t an option. That’s why ARC Relocation offers full-service pet relocation services designed to support both employers and transferees. We coordinate every step, from paperwork and veterinary compliance to safe arrival at the final destination.  Whether you’re moving to Europe with a dog or need support with international pet relocation of multiple animals, we make sure no detail is overlooked.

We Handle the Details, So You Don’t Have To

Relocating with a pet brings added layers of complexity. There are health certificates, flight requirements, customs forms, and destination-specific regulations. The process can feel overwhelming—especially if the move is international, and ARC simplifies this.

We partner with trusted providers to manage pet shipping services from door to door. That means your employees don’t have to figure it out on their own, and HR doesn’t have to spend hours coordinating across agencies. It’s a service built for people—and pets—who need more than a checklist, and need actual support.

A Complete Pet Relocation Experience

We treat every pet move like we’re moving a family member—because that’s exactly what we’re doing. Each relocation begins with a personalized consultation. From there, we create a plan that fits the pet’s needs, the employee’s timeline, and your company’s relocation policy.

You can expect:

• Licensed veterinary and transport coordination
• Flight and ground transport planning
• Pre-travel health screenings and vaccinations
• Crate training guidance and IATA-compliant kennels
• Customs paperwork and regulatory compliance
• Communication every step of the way

Whether it’s across the state or halfway around the world, ARC’s animal relocation services are tailored, compliant, and safe.

When the Destination is International, Precision Matters

Pet transport that is international is more than logistics—it’s legal compliance. Every country has its own rules, from rabies-free certifications to microchip requirements to quarantine policies. Failing to meet even one regulation can result in delays, detainment, or denied entry.

ARC stays ahead of the process. We manage all international documentation, coordinate with licensed customs brokers, and provide transferees with clear, step-by-step instructions. It’s the kind of detail that can’t be left to chance—and with ARC, it’s not.

If your employee is moving to Europe with a dog, we’ll help ensure everything is in order well before their departure. That includes EU-specific veterinary forms, ISO-standard microchip verification, and timing vaccinations to match strict import windows.

For Employees: What to Expect When Your Pet Is Moving

Once your relocation is in motion, your ARC coordinator will reach out about your pet. We’ll walk you through what’s required based on your destination and timeline. From there, you’ll have a clear roadmap—one that includes all of the following:

• Vet appointments and documentation
• Travel crate guidance and preparation
• Airline scheduling and pet-safe routing
• Status updates during transport
• Arrival coordination at your new home or temporary housing

We only work with partners who meet strict safety standards. That includes temperature control, limited layovers, hydration monitoring, and direct-to-home delivery when possible.

You won’t be guessing where your pet is, you’ll know.

Pet Relocation Support That Matches Your Policy

Every company has different relocation benefits. Some include a full suite of services, while others offer more flexibility. ARC works within your policy guidelines to customize the pet relocation experience—without sacrificing quality or compliance.

We’ll help HR teams define what’s covered, recommend the right services based on destination and timeline, and ensure all costs are clearly communicated. Whether you’re providing a capped allowance or a fully covered move, we make sure your employee’s pet relocation aligns with your goals and their needs.

Our coordinators manage the back-end logistics, so your transferee doesn’t have to juggle multiple vendors. One point of contact. One streamlined process. One less thing for your employee to worry about.

Domestic Pet Transport, Done Right

Plenty of companies claim to move pets safely across the country. What they don’t offer is full coordination within a corporate relocation—something ARC provides on every domestic assignment.

We don’t just hand off your employee to a third-party shipping site or give them a list of approved vendors. Instead, we build pet transport directly into your relocation program, with a dedicated relocation counselor managing every step. That means no extra calls, no duplicate paperwork, and no confusion about what’s included.

Unlike standalone pet moving companies or self-service portals, ARC gives you:

• A single point of contact for both the move and the pet logistics
• Coordination between your employee’s household goods move and pet pickup/drop-off
• Direct integration with HR relocation policies and budgets
• Real-time updates on pet travel status through your ARC portal

Whether your employee is transferring to Seattle from Atlanta or Boston to Austin, ARC handles every mile with precision. And because we work with specialized pet shipping services—not general freight or airline baggage handlers—your employee’s pet is treated with care from start to finish.

When you want more than a shipping label slapped on a crate, ARC is the partner you need.

Pet Relocation: Frequently Asked Questions

How early should we start the pet relocation process?

The earlier, the better. Ideally, once a relocation is confirmed, we begin planning the pet’s travel. Some countries require vaccinations or tests administered months in advance, so timing is important.

Do you only relocate dogs and cats?

Dogs and cats are the most common, but we can help relocate other animals as well. Each case is reviewed individually to ensure we can provide the level of care and compliance required.

Are pet relocation costs included in ARC’s relocation packages?

That depends on your company’s relocation policy. We work directly with HR teams to define what’s covered. If pet relocation is included in your relocation package, we’ll manage it from start to finish.

How do you ensure pet safety during transport?

We use certified partners who meet international safety and welfare standards. That includes climate-controlled travel, vet supervision when needed, and real-time updates for peace of mind.

What happens when moving internationally with a dog?

If you’re moving to Europe with a dog, we’ll help you meet all EU entry requirements. This includes specific vaccinations, microchipping, and paperwork to avoid delays or quarantines.

Final Thoughts

Your employees should be able to focus on settling into a new role—not stressing over travel logistics for their dog or cat, and your HR team should be able to trust that nothing is being missed behind the scenes.

ARC fills that gap. We manage your pet transport services the same way we manage every part of a relocation—with experience, transparency, and care.

Contact us today.

Relocating employees isn’t just about logistics—it’s about supporting people during one of the biggest transitions in their lives. Whether you’re moving one executive or rolling out a company-wide transfer strategy, the stakes are high. As an HR leader, manager, or business owner, you already have enough on your plate.

That’s where we come in.

At ARC Relocation, help organizations of all sizes handle domestic and international employee moves. From the first conversation to the final unpacked box, we’re here to manage the details, reduce your stress, and deliver a seamless experience for your team.

Why Employee Relocation Still Matters in 2025

Remote work hasn’t eliminated the need for relocation—it’s simply changed the reasons behind it. Companies are consolidating offices, entering new markets, or bringing key players closer to headquarters. Others are supporting employees who want to live in different areas while staying with the company.

Relocation is more than just a perk. It’s a strategy for growth, retention, and recruitment, and when you handle it well, it shows employees that you’ve got their back.

The Cost of Getting It Wrong

It’s tempting to manage relocation internally—until something slips through the cracks. One missed form, a delayed shipment, or a surprise tax issue can lead to bigger headaches fast.

That’s why we take a proactive approach. We don’t just react to problems—we help you prevent them. Our team understands the regulations, timing, and human side of relocation. You’ll avoid costly mistakes, improve employee satisfaction, and gain time back to focus on the big picture.

What ARC Relocation Offers

Whether you’re moving one employee or hundreds, ARC customizes the solution to fit your budget, timeline, and employee needs. They take the pressure off internal teams and give your company access to tools and resources that streamline the entire process.

Home Sale and Purchase Support

We connect your employees with vetted agents, coordinate appraisals, and ensure a smooth transaction—whether they’re buying, selling, or both. Our goal is to protect their financial interests while making the transition as painless as possible.

Household Goods Shipping

Coordinating movers, ensuring coverage, handling storage, and tracking shipments is what we do every day. We manage timelines, prevent delays, and work only with trusted carriers.

Temporary Housing

For employees who need a place to stay before settling in permanently, we provide access to short-term, furnished accommodations. These options are comfortable, clean, and ready for individuals or entire families.

Travel and Transportation

From booking flights and rental cars to coordinating airport pickup, we handle travel logistics so employees can focus on getting where they need to go.

International Relocation

Global assignments come with layers of complexity—from immigration paperwork to cultural transitions. We support everything from visa applications and customs clearance to housing and school search assistance.

Reimbursement and Expense Tracking

Our digital tools allow employees to submit receipts and get reimbursed quickly. At the same time, you’ll have visibility into expenses and approvals, all in one place.

Policy Development and Consulting

Not sure if your relocation policy still works for today’s workforce? We’ll help you revise or build one from scratch. Our insights are based on real-time data, benchmarking, and years of hands-on experience.

Spouse and Partner Support

A successful relocation involves more than just the employee. We offer guidance and assistance to spouses and partners—whether that means job search resources, local networking contacts, or help navigating their own transition.

School Search Assistance

For employees with children, choosing the right school can make or break a relocation. We help families evaluate local school districts, understand enrollment timelines, and find educational options that match their priorities.

Destination Services

Arriving in a new city or country involves more than just getting the keys to a new place. We help employees settle in with services like local registration support, utility setup, banking assistance, and neighborhood guidance. We offer destination services to make the transition smooth—so they can feel at home faster and focus on their new role without distractions.

A Personalized Experience for Every Employee

No two relocations are the same, which is why we assign each employee a dedicated relocation counselor—someone who listens, adapts, and supports them throughout the move. Whether someone is relocating alone or with a family, we adjust our services to fit their situation, and when employees feel supported, they arrive ready to perform, not distracted by stress.

Tools That Give You Visibility and Control

Behind the scenes, we offer AI tech and modern integrations that make tracking relocations simple. You’ll be able to:

• Monitor status updates in real time
• Approve reimbursements
• View reporting on spend
• Access records for compliance

It’s all designed to save you time and reduce back-and-forth communication. Our platform integrates with most HR systems, so you don’t have to change the way you work to benefit from ours.

We Know Federal and Government Relocation

We’ve handled many federal employee relocations, so we understand the rules and expectations that come with those moves. If your business works with government agencies—or hires employees from them—we’re equipped to precisely handle those transitions.

Helping You Stay Compliant With Tax and Legal Requirements

Relocation crosses state lines, borders, and tax zones—which means compliance can’t be an afterthought. From IRS guidelines to local housing regulations, we keep your program aligned with current rules and best practices. We help ensure your relocations meet domestic and international compliance requirements. That includes taxable benefit tracking, withholding guidance, and reporting tools for audit protection.

Supporting Remote-to-Onsite Transitions

As some organizations shift employees back into hybrid or full-time office roles, relocation is playing a big role. Whether it’s incentivizing top talent to move closer to HQ or transferring managers to high-priority regions, these moves are time-sensitive and high-stakes.

We’ve supported companies in planning, budgeting, and managing remote-to-onsite transitions—and we’ll do the same for you. The smoother you make that process, the more likely you are to retain high performers and keep productivity on track.

Personalized Service for Every Employee

No two relocations are the same. That’s why we assign each employee a dedicated relocation counselor—someone who listens, adapts, and supports them throughout the move.

Whether someone is relocating alone or with a family, we adjust our services to fit their situation. And when employees feel supported, they arrive ready to perform, not distracted by stress.

How Relocation Impacts Retention and Engagement

Relocation isn’t just about getting an employee from Point A to Point B—it’s about setting them up for long-term success. The experience your team has during a move often shapes how they feel about your company moving forward. When relocation is poorly managed, it can trigger doubt. Employees might question whether they made the right decision or feel unsupported during a high-stress transition. That stress can carry over into their performance—or lead them to walk away altogether.

We help you prevent that.

Our approach is designed to reduce friction, increase clarity, and build trust. When employees feel confident that you’ve thought through every step of their move, they can focus on their role instead of worrying about logistics. That kind of support goes a long way.

In fact, we regularly hear from HR leaders who say relocation handled well has been the difference in retaining top performers. It’s not just a benefit—it’s part of your employer brand, and in a competitive market, how you manage moments like these can shape how people talk about your company for years to come.

Choosing the Right Relocation Partner

Before you hand over a move to any provider, you should ask:

• Do they offer both domestic and international support?
• Can they personalize services based on the employee’s needs?
• Will you get real-time visibility into costs and timelines?
• Do they understand tax compliance and legal requirements?
• Can they scale based on the number of relocations you expect?

We check every one of those boxes—and we’ve built long-term partnerships by doing exactly that.

Frequently Asked Questions

How do we get started with ARC?

We start with a free consultation call so we can understand your needs, current policy, and upcoming moves, and from there, we build a plan to specifically meet the needs of your team.

Do you handle international relocations?

Yes, we’ve helped our clients manage moves across the globe, supporting everything from customs and visas to cultural support and local housing.

Can your system integrate with our HR platform?

In most cases, yes. Our tools are designed to be flexible and integrate with your existing systems or export data for reporting and compliance.

Do you work with small businesses?

We do work with small businesses. Whether you’re relocating one employee or rolling out a larger program, we scale our services to match your goals and budget.

How does ARC support families during a relocation?

We look at the full picture—schools, neighborhoods, housing, travel, and timing—so families feel secure and supported throughout the move.

Final Thoughts

Relocation doesn’t have to be overwhelming, and with the right partner, it becomes an advantage, not a burden. You get time back, your employees get the support they need, and your company builds a reputation for taking care of its people.

That’s what we do at ARC Relocation. Let’s talk about how we can help you simplify your next move—and every one after that.

Contact us at ARC Relocation today.

When it’s time to relocate, the departure phase can feel overwhelming. You’ve got a new position waiting, but first you need to manage the complex process of leaving your current home. That’s where professional departure services come in—they handle the intricate details so you can focus on your future.

ARC Relocation understands that a successful move starts with a well-managed departure. Our team works behind the scenes to make your transition as smooth as possible, while keeping you informed every step of the way.

Departure Program

The cornerstone of any successful relocation is a thorough departure program. At ARC Relocation, we’ve designed our departure services to support you in making all necessary arrangements when leaving your current home.

You’ll find our approach is both detailed and flexible. We help with property vacating procedures, making sure you’re meeting all legal requirements. Our team negotiates the return of security deposits after conducting proper property condition inspections, helping you avoid potential legal disputes over property conditions.

Day-to-day disconnections matter too—we’ll coordinate utility and telecommunication cancellations, assist with school placement cancellations and deposit retrievals, handle rental vehicle returns where needed, and set up mail redirection services where available.

What makes our departure services stand out is how we tailor them to your specific situation. We don’t use a one-size-fits-all approach—instead, we look at your unique needs and design a departure plan that makes sense for you and your family.

How ARC Ensures Efficient Departures 

Efficiency in relocation comes from clear communication and meticulous attention to detail. Our consultants stay connected with you through regular check-ins, emails, and our digital platform that tracks all relocation activities in real-time. You’ll never be left wondering what’s happening or what comes next. We manage the countless details through our network of vetted service partners, giving you peace of mind that professionals are handling every aspect of your move.

Sometimes things don’t go according to plan—that’s just reality. But with ARC’s departure services, you’ve got a team that anticipates challenges and has contingency plans ready. We stay one step ahead of complications that might arise, quickly implementing solutions before small issues become big problems.

Our consultants work as an extension of your team, handling the complexities of departure while 

you prepare for your next role. This support system means you’re never facing the relocation process alone.

Moving Household Goods

The transportation of your cherished belongings requires special care. When you use ARC’s departure services, you can expect your household goods to arrive at your new location in the same condition they left your current home.

Our relocation team coordinates professional packers and movers who use the right materials and techniques to keep your possessions safe in transit. Whether your move is domestic or international, we ensure your items are properly packed, loaded, and transported with care. We understand that each move presents unique challenges. That’s why we perform all functional aspects of the moving process, from selecting the highest quality provider for your particular shipment through to claims settlement should any issues arise.

ARC’s move management experts coordinate all services, from scheduling home inventory assessments through to customs clearance, air freight, and storage when needed. You’ll have a single point of contact throughout the entire process, simplifying communication and ensuring accountability.

Pre-Decision Consulting

Before committing to a move, you need reliable information. Our pre-decision consulting services provide personalized counseling to help you evaluate potential issues and mitigate risks that could lead to delays or complications.

This counseling gives you the opportunity to review your program and policy benefits, and familiarizes you with your destination location. Our consultants discuss important factors like cost of living differences, housing markets, schooling options, and cultural considerations.

By addressing concerns early, you’ll make more informed decisions about your relocation. This proactive approach helps ensure your move aligns with both your professional goals and personal needs, setting you up for success from the very start.

Visa and Immigration

International relocations require careful navigation of visa and immigration requirements. ARC’s immigration specialists work in consultation with your employer to design a service model that accommodates complex situations and geographical nuances.

You’ll receive pre-initiation counseling to help design a business immigration program aligned with organizational goals. Our focus on document preparation ensures that all paperwork is completed and executed appropriately for each destination, with applications submitted on time and in compliance with local regulations.

Through our technology platforms, you’ll have central oversight for strategic planning, with access to real-time reporting and updates. This means you can focus on your new role instead of getting caught up in the complexities of the immigration process.

Employee Policy Counseling

Understanding your relocation policy benefits is crucial to a successful move. Your dedicated consultant provides policy counseling and ongoing support throughout the entire process.

We take your history and experience into account to identify the best ways to ensure you thoroughly understand your program. Your consultant designs a personalized communications plan that reinforces one-on-one policy counseling and addresses your specific needs.

While we maintain structured communication plans and standardized touch points for all services, our consultants remain flexible in developing timelines and methods that directly correspond to your unique circumstances.

Home and Marketing Sale Services

For many relocating employees, selling their home can be one of the most stressful aspects of a move. ARC’s departure services include full home sale assistance designed to find a buyer for your home in the fastest possible time, for the best possible price.

Our selected assessors, stagers, and realtors are the best in their fields. Whether your employer offers a Buyer Value Option (BVO), Guaranteed Buyout (GBO), or Direct Reimbursement (DR), we take care of the entire home sale process in coordination with you and your family.

Our dedicated home sale team will guide you through understanding property valuation, lend expertise on home marketing, and assist in final negotiations and closing. You won’t be overwhelmed by the home sale process—instead, you’ll work with professionals who employ the ideal pricing and marketing strategy for your property.

Lump Sum Management

Many employers now offer lump sum payments to simplify relocation administration. ARC has extensive experience working with lump sum arrangements and understands how to maximize their value.

We assist companies in determining the appropriate use and application of lump sums, managing their calculation and administration, and calculating tax gross-ups and applicable reporting for payment.

With a lump sum arrangement, you’re free to manage the suite of potential services available to facilitate a successful relocation and adjustment to your new location. Our team helps you make informed decisions about how to allocate these funds effectively, ensuring you get the most value from your relocation package.

Departure Services: FAQs

When should I start planning my departure?

It’s best to begin planning as soon as you know you’ll be relocating. We recommend starting the departure process at least 8-10 weeks before your move date, giving you enough time to address any unexpected issues that might arise.

What if my home doesn’t sell before my relocation date?

We offer several solutions depending on your employer’s policy. These might include a guaranteed buyout option, property management services, or extended marketing assistance. Your consultant will work with you to find the best solution for your specific situation.

How do departure services handle international moves?

Our international departure services include everything in our domestic program plus visa and immigration support, cultural training, language assistance, and specialized international shipping expertise. We’ll help navigate customs requirements and international regulations for a smooth transition.

What happens to my belongings during the move?

Your items will be carefully packed, labeled, and tracked throughout the entire moving process. ARC provides full-service packing, loading, transportation, and unpacking services. We’ll create a detailed inventory and you’ll have access to tracking information so you always know where your belongings are.

Can ARC help if I’m renting rather than owning my home?

Yes! Our departure services for renters include lease termination assistance, security deposit recovery, property condition documentation, and coordination of move-out inspections. We’ll help ensure you meet all lease requirements to avoid penalties.

Final Thoughts

What sets ARC’s departure services apart is our commitment to personalized support. We don’t just manage logistics—we build relationships with every client, understanding their unique needs and concerns.

Our technology platforms give you 24/7 access to your relocation information, while our consultants provide the human touch that makes a difference during what can be a stressful time. This combination of high-tech tools and high-touch service creates an unmatched relocation experience.

We’ve built our reputation on creating seamless transitions. From the moment you begin working with us, you’ll notice the difference that comes from working with a team that genuinely cares about your relocation success. When you choose ARC for your departure services, you’re choosing a partner who will stand by you throughout the entire process. 

Let us handle the details while you focus on your exciting new chapter—we’ll make sure your transition is as smooth and stress-free as possible. Contact us at ARC Relocation today.