Author: Coty

What Qualifies as Moving Expenses During an Employee Relocation?

Written by Coty on August 27, 2025. Posted in Domestic Relocation.

Relocating an employee isn’t just about moving boxes from one place to another—it involves a wide range of costs that need to be carefully managed and, in some cases, reimbursed.

HR managers and business leaders often find themselves asking what qualifies as moving expenses and how can these costs be structured in a way that’s both fair to employees and compliant with tax regulations?

Understanding this distinction matters because relocation expenses can vary widely depending on the role, the destination, and the size of the move. Knowing what counts and what doesn’t helps you set expectations, avoid surprises, and create a relocation package that supports both your team and your bottom line.

What Are Qualified Moving Expenses?

The term “qualified moving expenses” is often tied to IRS relocation reimbursement guidelines. While tax laws have shifted over the years, the concept remains the same: some moving costs can be reimbursed directly by the employer, and others may not qualify.

For example, the IRS moving expenses reimbursed by employer rules previously allowed employees to deduct certain costs, though tax reform limited this benefit for most workers. That said, many companies still offer moving expense reimbursement as part of an average relocation package to stay competitive in attracting talent.

What Counts as Moving Expenses?

Qualified moving expense reimbursements typically fall into a few common categories:

Transportation of household goods – packing, loading, shipping, and unloading furniture or personal belongings.
Storage costs – temporary storage of goods when there’s a gap between moving out and moving in.
Travel to the new location – airfare or mileage reimbursement for driving, along with lodging during the trip.
Utility connection or disconnection – fees to shut down and set up basic services at the old and new homes.

These are considered standard relocation expenses, and many employers cover them either directly through a moving vendor or by reimbursing the employee.

Expenses That Usually Don’t Qualify

Not every cost tied to a move fits into the category of qualified moving expense reimbursements. Items like meals on the road, house-hunting trips, or real estate closing costs often fall outside what the IRS considers deductible. Still, companies sometimes include them in relocation packages as a perk, especially for higher-level roles or difficult-to-fill positions.

This is where hidden costs of employee relocation often appear. Employees may assume every aspect of their move will be covered, but the fine print can tell a different story. Outlining what’s included and what’s not prevents frustration later.

Structuring Reimbursement for Moving Expenses

Employers typically handle moving costs in one of two ways—direct payment to vendors or reimbursement after the fact. Reimbursement for moving expenses requires clear guidelines so employees know what receipts to keep and which costs will be approved. Without those rules in place, it’s easy for expenses to creep up or for employees to feel shortchanged.

Having a clear relocation policy also helps you stay consistent across departments. For HR managers, that consistency is just as important as the dollar amount being reimbursed. Employees appreciate transparency, and it keeps disputes to a minimum.

The Role of Taxes and Moving Expense Deductions

The idea of a moving tax deduction is less straightforward than it once was. For many employees, the ability to deduct relocation expenses on personal taxes no longer applies.

Military members remain an exception, but for the average employee, the deduction is off the table. That’s why companies often step in with qualified moving expense reimbursements to offset the financial hit and ensure a smoother transition.

This change makes employer support more valuable than ever. Covering the right expenses can mean the difference between an employee feeling taken care of and one who feels burdened by the move.

Building the Right Relocation Package

An average relocation package can range widely, depending on company size, industry, and role. Some organizations stick to covering the basics—transportation, storage, and travel—while others go further, paying for real estate assistance, spousal job support, or temporary housing.

The more thorough the package is, the more competitive it becomes in attracting and retaining top talent.

But offering more doesn’t always mean spending recklessly. By carefully defining what are qualified moving expenses and aligning them with both IRS guidelines and your own internal policies, you can strike the balance between financial responsibility and employee satisfaction.

Why It Matters for HR Leaders

Relocation is about supporting employees during a major life transition. When you make clear which expenses will be covered, you’re not just protecting your company’s budget—you’re showing employees that you value their time, energy, and well-being.

Relocation is stressful enough without the added uncertainty of unexpected costs. A transparent, well-structured reimbursement program allows employees to focus on their new role instead of worrying about out-of-pocket bills.

Final Thoughts

So, what qualifies as moving expenses? Think of it as the necessary, job-related costs tied directly to getting an employee and their household from one location to another. The IRS may define certain boundaries, but employers often go beyond them to create relocation packages that meet today’s workforce expectations.

By being clear about what counts as moving expenses, setting guidelines for moving expense reimbursement, and understanding the hidden costs of employee relocation, you give your organization an edge while supporting your team when it matters most.

What Is an Employer Paid Move?

Written by Coty on August 27, 2025. Posted in Domestic Relocation.

Relocation comes up more often than many managers expect. Whether it’s transferring a top performer, filling a leadership role in another office, or expanding into a new market, the logistics can be complicated. That’s where employer support makes all the difference.

So, what is an employer paid move? It’s when a company covers all or part of an employee’s moving expenses to make the transition smoother—for both the employee and the business.

Why Employer Paid Moves Matter

From an HR perspective, relocation is more than a perk. It’s a tool for attracting top talent, filling skill gaps, and retaining valuable employees.

Moving costs can be a barrier, and when the company removes that obstacle, it speeds up transitions and reduces stress. Employees who feel supported during a major life change are more likely to stay engaged and productive once they arrive in their new role.

Relocation benefits also strengthen your position in a competitive labor market. When candidates compare offers, employer paid moving expenses can often tip the scales in your favor.

Common Employer Paid Relocation Expenses

Relocation policies vary widely, but most cover a mix of the following:

Household goods shipping and packing
Travel for employees and dependents
Temporary housing near the new location
Home sale or lease termination assistance
Storage for household items during the move

Some companies go further by offering destination services, spousal career support, or childcare assistance. The key is alignment between the policy and the needs of your workforce. Senior leaders may require a more thorough package, while entry-level employees often need help with the basics.

Average Moving Expenses Paid by Employers

The average relocation package isn’t a one-size-fits-all figure. For a renter moving domestically, employer paid relocation expenses may total a few thousand dollars. For homeowners, the average moving expenses paid by employer can be significantly higher once you add real estate commissions, closing costs, and potential loss-on-sale assistance.

International relocation services add another layer of complexity. Airfare, visas, cultural training, and overseas shipping can quickly increase costs. That’s why many organizations rely on experienced relocation providers like ARC Relocation, who can manage expenses while ensuring employees have the support they need.

Balancing Costs and Employee Satisfaction

One of the toughest challenges is finding the balance between controlling expenses and delivering meaningful support. Covering too little can make employees feel undervalued, while covering too much without structure can drive costs beyond budget.

This is where benchmarking and tiered packages come in. By defining levels of support based on employee role or assignment type, you can offer competitive benefits that remain sustainable long-term. It also sets clear expectations, reducing uncertainty for employees and managers alike.

Creating an Effective Relocation Policy

Consistency is key. Without a clear relocation policy, every move becomes a negotiation—and that can quickly erode fairness and inflate costs. Creating an effective relocation policy means setting guidelines for:

Which employees qualify for assistance
What expenses are covered or reimbursed
Timelines for moves and reporting requirements
Approval processes for exceptions

A strong policy also reflects company culture. By showing that you take care of employees during major life transitions, you reinforce loyalty and trust.

The Value of Professional Support

Even with a well-written policy, execution can overwhelm HR teams. Coordinating movers, managing reimbursements, and ensuring compliance with tax laws takes time and expertise.

At ARC, we handle everything from household goods shipments to international relocation services, freeing your HR staff to focus on strategy rather than logistics. It also ensures consistency across moves, so employees know what to expect no matter where they’re going.

Balancing Costs and Employee Needs

The challenge for many organizations is finding the right balance. Cover too little, and employees may feel unsupported.

Cover too much without structure, and expenses can spiral. That’s why the average relocation package should be designed around industry benchmarks and scaled to match employee levels. The goal is to spend wisely while keeping your employees motivated and focused during the transition.

Final Thoughts

For managers, covering relocation expenses isn’t just about moving an employee from point A to point B. It’s about supporting your workforce, protecting productivity, and strengthening your talent strategy. An employer paid move sends a clear message: your organization values its people enough to invest in their success.

With the right relocation policy and a trusted partner like ARC Relocation, you can make the process efficient, predictable, and positive for everyone involved. That’s how companies turn relocation from a challenge into an advantage.

Contact ARC Relocation today.

Why Employers Choose ARC for Employee Relocation

Written by Coty on August 20, 2025. Posted in About ARC.

Relocating employees is one of those responsibilities that has a big impact on both your people and your business. It’s not just about getting someone from point A to point B, but it’s important that the move is smooth, cost-effective, and sets your employee up for success in their new role. That’s where ARC Relocation stands out.

Understanding the Real Challenges

If you’ve been through relocation before, you know how much work it really takes. There’s housing to figure out, timelines to coordinate, tax questions, and in some cases, immigration paperwork. At the same time, you’re trying to support employees so they feel comfortable with the transition.

ARC has been through it all with companies of every size. We take on the heavy lifting so your HR team doesn’t spend weeks chasing paperwork or putting out fires.

Why Employers Choose ARC

When you break it down, the reason why employers choose ARC comes down to three things: expertise, cost savings, and employee satisfaction. We’ve built a track record of helping companies create relocation programs that are consistent, predictable, and easier to manage.

Employers know we won’t just talk about solutions, but we’ll deliver them. That’s why we’ve earned the trust of organizations from government agencies to Fortune 500 companies.

Finding the Hidden Costs

If you’ve ever had relocation costs spiral out of control, you’re not alone. Things like temporary housing, storage, or unexpected tax expenses can take a big bite out of your budget.

ARC helps you plan for those surprises before they hit. By uncovering the hidden costs of employee relocation early, we give you a clear picture of what to expect. That way, you can build a program that works for your budget and still keeps employees well-supported.

Saving Money Without Cutting Corners

Relocation has a reputation for being expensive, but it doesn’t have to be. ARC is focused on saving money on employee relocation without sacrificing service.

We do that by leveraging long-term relationships with movers, housing providers, and international partners. Those relationships allow us to secure better pricing and pass those savings back to you.

Support That Goes Beyond the Move

The move itself is only part of the journey. Employees still need help once they arrive. Whether it’s finding schools, setting up utilities, or adjusting to a new city, ARC provides support beyond moving day.

That attention to detail makes a difference. Employees settle in faster, feel more comfortable, and are able to get back to work without a long adjustment period. For employers, that means higher productivity and better retention.

Expertise in International Relocation

Moving someone across the country is one thing. Moving them across the world is another. International relocation brings its own set of challenges, like customs, work permits, taxes, and cultural adjustments, to name a few.

ARC has the global network to handle it all. Whether you’re relocating someone short-term or supporting a family moving overseas permanently, we make sure every detail is managed correctly. That includes compliance with local laws and the support employees need to feel at home in a new country.

How to Relocate Employees the Right Way

If you’ve been wondering how to relocate employees without throwing your business off track, the key is process and planning. That’s where ARC comes in.

We work with you to design a relocation program that fits your policies and budget. Some companies prefer a full-service model, while others use lump-sum benefits or offer different packages depending on the role. Whatever your approach, we manage the details from start to finish so your team can stay focused on the business.

Technology That Simplifies the Process

Relocation comes with a lot of moving parts, literally and figuratively. ARC’s platform keeps everything in one place. Employers can track expenses, approve services, and monitor progress. Employees can access housing options, reimbursement forms, and updates without having to call HR for every detail.

That kind of transparency keeps the process efficient and reduces errors, which makes everyone’s life easier.

Service That Feels Personal

Every employee’s situation is different. A single employee moving into an apartment doesn’t need the same level of support as a family relocating to a new country. At ARC, we build relocation plans around each person’s needs, since everybody’s needs are different.

That kind of personal approach leaves a lasting impression on your employees. When your employees feel like their company cares about them, it strengthens their loyalty and helps retention.

Keeping You in Compliance

Relocation involves both logistics and compliance. There’s a lot at stake, between tax regulations, employment laws, and immigration requirements. If there are any mistakes, you could be fined or even experience legal trouble.

When you choose ARC, you don’t have to worry about those risks. We make sure every move follows the right rules and keeps your company protected.

A True Partner in Relocation

At the end of the day, relocation is about people. You want your employees to feel supported and valued, but you also want to keep costs under control.

We don’t see ourselves as just a service provider, as we see ourselves as a partner invested in your success. We take the time to understand your goals, design programs around them, and follow through every step of the way.

Why ARC is the Clear Choice

Relocation is a significant investment, and how you manage it has an impact on employee morale and business growth. It builds trust and it strengthens your workforce when done correctly. Done poorly, it leads to stress, wasted money, and higher turnover.

That’s why employers choose ARC. We bring the experience, the cost savings, and the employee-focused approach that relocation demands. From spotting hidden costs to guiding you through international moves, we know how to relocate employees in a way that works for both the business and the people behind it.

When you’re ready to improve your relocation program, ARC is ready to help you build one that’s efficient, cost-conscious, and built around the people who matter most—your employees.

The Hidden Costs of Employee Relocation: What You Need to Know

Written by Coty on August 15, 2025. Posted in Domestic Relocation, Uncategorized.

Relocating an employee can seem straightforward at first. You approve a job relocation package, arrange the moving truck, and check off the boxes, but there’s often a set of less visible expenses, costs that can impact your budget and your employees’ experience if you don’t account for them early.

When you’re managing talent and trying to attract top performers, relocation can be a smart move. But when the hidden costs of employee relocation begin to creep in, your carefully planned budget no longer matches the reality.

Why Relocation Budgets Often Fall Short

The most detailed spreadsheets can miss some common relocation expenses, and that’s because not every cost shows up as an invoice. Some are indirect, like lost productivity, and others are tied to personal factors that vary depending on the employee.

Our team has worked with companies in nearly every industry, and we’ve seen the same pattern—initial estimates focus on the big-ticket items like moving household goods, flights, and temporary housing, but there’s more to the cost of relocating than these headline numbers.

In many cases, these unplanned expenses don’t just affect the current move, but they can also shape how you handle future relocations. If you don’t accurately track and report, you risk repeating the same budgeting mistakes in the future.

Temporary Housing and Extended Stays

Temporary housing is a common part of any job relocation package, but it’s easy to underestimate both the length of the stay and how much it’ll cost. If a home purchase or lease takes longer than expected, your company may end up covering weeks, or even months beyond the original budget.

Some markets have limited short-term rental options, causing costs to be higher. If the relocation involves family members, you might need larger accommodations or multiple rooms, which can also significantly push costs up.

Setting clear timelines, while also building in a cushion for delays, can help you manage this expense more effectively without putting unnecessary pressure on your employee.

Travel Back and Forth

Employees often make multiple trips between their old and new locations before they completely settle in. These trips likely include house-hunting visits, family check-ins, or trips to tie up loose ends. Each one comes with transportation, meals, and possibly hotel stays.

If you’re managing an international relocation, those travel costs multiply quickly. Flights for the employee, family members, and even pets can exceed what you initially planned.

Lost Productivity During the Transition

An employee’s relocation costs both money and time. While they’re handling moving logistics, setting up a household, or navigating a new city, they’re not working at full capacity.

Some employees hit the ground running in a few weeks, while others may take months to fully adapt to their new role and surroundings. Factoring in reduced output from your employee during this time gives you a more realistic picture of employee relocation costs.

Family Support and Education Costs

When an employee moves with a family, there’s more to think about than just the move itself. Their spouses might need help finding employment, and their children might need to get set up at a new school.

Private school tuition, tutoring, or childcare costs can become part of the conversation you have with your employee about the relocation. In international assignments, these costs can be even more significant if local schools aren’t a fit and international schools are the only viable option.

Taxes and Compliance Surprises

Relocation benefits can create tax liabilities for both you and your employee. If you don’t plan for this in advance, you could face unexpected payroll adjustments or gross-up payments to offset the employee’s tax burden.

With international relocation, compliance requirements get even more complicated. You may need to handle work permits, visas, and local tax regulations, all of which can involve fees, legal services, and administrative time.

If you don’t address these tax implications upfront, it can lead to employee dissatisfaction, which in turn may affect retention, especially if the move was intended to strengthen long-term commitment.

The Cost of Selling and Buying a Home

Real estate transactions carry their own set of expenses—agent commissions, closing costs, inspections, and more. If you’re offering a home sale assistance program or helping with closing costs, those numbers can escalate quickly in competitive markets.

This is where our realtor rebate program can make a real difference. By connecting your relocating employees with trusted real estate professionals, we can help reduce the overall financial impact of buying or selling a home, putting money back in your employee’s pocket while keeping costs manageable for your company.

Storage and Delayed Deliveries

Moves don’t always line up perfectly. An employee might need to place household goods in storage for weeks or months before moving into their new home. Storage fees, delivery charges, and handling costs are easy to overlook but can add up quickly, especially if the storage period extends longer than you originally planned.

Cultural and Language Training

When you’re relocating your employees to a new country, cultural adjustment becomes as important as logistics. Skipping language or cultural training might save money upfront, but it can create bigger challenges later, impacting job performance, integration into the new team, and even retention.

Replacing Departed Employees

Not every relocation ends with a long-term placement. Sometimes the move doesn’t work out due to personal reasons, cultural mismatch, or other unexpected challenges. When that happens, you’re not only facing the sunk cost of the move, but you’re also absorbing the cost of recruiting, hiring, and onboarding a replacement.

This is one of the biggest reasons to partner with a relocation provider who understands both the entire process. Reducing the risk of relocation failure saves money and protects your investment in talent.

Building a Realistic Relocation Budget

A strong job relocation package balances competitive benefits with fiscal responsibility. That means going beyond the obvious costs and including a buffer for those less predictable expenses.

Here are some elements worth considering:

Multiple home-finding trips or visits back to the original location
Extended temporary housing stays
Higher travel costs for international moves
Tax gross-ups and legal fees
School enrollment and childcare support
Cultural or language training
Storage and delivery delays

By building these into your budget up-front, you can avoid mid-move surprises and keep your relocation process running smoothly.

Even if you never use every dollar allocated for these extras, having them in the budget gives you flexibility, and that flexibility can be the difference between a stressful move and a smooth transition.

How We Help Control Hidden Costs

At ARC Relocation, we understand the challenges companies face when managing employee relocation costs. We’ve built our process to identify and reduce hidden expenses before they become problems.

Our approach includes:

Detailed pre-move planning that addresses every stage of the relocation process
Leveraging our realtor rebate program to reduce housing-related expenses
Negotiating with vendors for competitive rates on moving, storage, and temporary housing
Offering cultural and language support for international relocation
Monitoring timelines closely to minimize extended stays or delayed deliveries

The goal is to deliver a smooth experience for your employee while protecting your budget.

The Hidden Costs of Employee Relocation: FAQs

What are the most common hidden costs of employee relocation?

They include extended temporary housing, multiple trips back and forth, tax liabilities, storage fees, and cultural or language training. Many companies also underestimate the cost of lost productivity during the transition.

How can we reduce the cost of relocating an employee?

Partnering with an experienced relocation provider, planning in detail before the move, and taking advantage of programs like our realtor rebate can significantly reduce expenses.

Do relocation expenses differ for international moves?

Yes, moving to a different country usually means that you’ll have higher travel costs, visa and permit fees, cultural training, and international school tuition, which can make the total cost much higher than a domestic move.

What does a typical job relocation package include?

It usually covers moving household goods, temporary housing, travel expenses, and sometimes home sale or purchase assistance. The best packages also account for family support, tax gross-ups, and integration support in the new location.

Final Thoughts

Relocating an employee is more than just moving boxes from one place to another, but it’s a multi-layered process with direct and indirect costs—some predictable, and others not. The hidden costs of employee relocation can undermine your budget and create stress for both you and your employee if you’re not prepared.

By working with us, you can anticipate these challenges, control your relocation expenses, and create a process that benefits everyone involved. When you properly plan and have the right resources and the right team by your side, relocation doesn’t have to be a strain on your finances.

A well-managed relocation isn’t just about moving someone to a new address, but it’s about setting them up for success in a way that positively reflects on your company, which is why preparation, transparency, and proactive support make all the difference.

How Do I Relocate Employees? A Guide for HR and Business Leaders

Written by Coty on August 15, 2025. Posted in Domestic Relocation.

Relocating employees isn’t just about packing boxes and booking flights. You’re asking someone, and often their family, to uproot their lives and start somewhere new.

That takes planning, coordination, and the right support. If it’s done well, it’s a smooth transition that leaves your employee feeling valued and ready to focus on their new role. But if it’s done poorly, it’s a stressful experience that can affect your employees’ overall productivity and morale.

If you’ve been wondering, “How do I relocate an employee?” you’re not the only one. A lot of companies find themselves in this same position, especially when growth, promotions, or expansions are on the table. Luckily, there’s a clear process, and ARC Relocation makes it much easier.

What Employee Relocation Really Means

Employee relocation is more than a move, but it’s a life change. Whether you’re relocating employees across the state or managing an international relocation, there’s a lot to juggle, like housing, transportation, family needs, and the first weeks in a new workplace.

For the business, it’s often about filling a role or expanding into a new market, but for the employee, it’s a personal shift with a lot of moving parts.

A Step-by-Step Employee Relocation Process

While every situation is different, most successful relocations follow a similar path. Here’s what the employee relocation process usually looks like from job offer to move-in.

Lock in the Relocation Agreement

Once your employee accepts the role, it’s time to get the details in writing. This agreement should outline the job relocation package, what relocation expenses your company will cover, the timeline for the move, and any specific expectations. It’s important to have this clarity early on so you can avoid misunderstandings later.

This is also the moment to openly talk about any special needs or concerns. If your employees have school-age children, a spouse with a career, or pets that need to be moved, factoring these into the plan early will save time and stress later.

At ARC, we work directly with HR teams during this stage to draft clear relocation agreements. We make sure nothing is overlooked, from temporary housing terms to return-to-work dates, so both sides know exactly what to expect.

Assign a Relocation Concierge

Our relocation concierge services allow your employees to have a dedicated coordinator. That person handles the schedule, books movers, vets housing options, and answers every “what about…” question that comes up. Instead of juggling multiple contacts, your employee has one go-to person guiding them through the process.

That concierge becomes the anchor for the entire move — someone who not only manages details but also anticipates challenges before they arise. This means catching potential issues with moving dates, making sure contracts are signed on time, and even confirming utility start dates before your employee arrives.

For your employees, having a single point of contact turns a complicated, multi-step process into a guided experience. As the employer, it means fewer interruptions to productivity because questions and concerns are handled directly by the relocation expert instead of internal staff.

Secure Housing

Finding the right home is one of the most stressful parts of moving employees. We can line up short-term rentals, permanent housing, or even help with home purchases. For international relocation, we navigate local regulations and make sure housing is ready before the employee arrives, removing one of the biggest uncertainties from the equation.

It’s not uncommon for your employees to need temporary housing before settling into their permanent home. We handle this so there’s no gap between their arrival and having a comfortable place to live. We also work closely with local real estate agents to look for neighborhoods that match your employees’ lifestyle, commute preferences, and budget.

A lot of the time, we will schedule virtual tours so your employees can preview homes before they begin traveling. This not only speeds up decision-making but also reduces the stress of house-hunting in a short timeframe.

Coordinate Transportation

It’s not just about booking a plane ticket. There’s the move itself — household goods, vehicles, and sometimes pets. At ARC, we partner with trusted carriers so everything arrives on time and in good condition. For longer moves, we also coordinate travel so your employee’s arrival lines up with the delivery of their belongings.

For companies, this level of coordination means less downtime. An employee who arrives on a Friday and has their belongings delivered that same weekend can often start their new role on Monday without distraction. This also minimizes temporary storage costs and the frustration of delayed shipments.

For international moves, our transportation planning includes customs clearance and paperwork to avoid delays. We manage every step so the employee isn’t stuck dealing with shipping headaches in a new country.

Provide Family Support

When you’re managing employee relocation, you can’t forget the family. Spouse job assistance, school enrollment, and neighborhood introductions all help the transition go smoothly. Our approach makes the move less about disruption and more about starting a new chapter that everyone can feel good about.

This type of support is especially valuable when the move is unexpected or happens quickly. Having a resource for finding a pediatrician, setting up sports activities, or connecting with local community groups can make a huge difference in how quickly the family feels at home.

Families often remember the little things, like the welcome packet we provide with local recommendations, emergency contacts, and community resources, long after the move is complete. Those thoughtful touches can turn a stressful move into a positive experience.

Make Move-In Day Simple

The relocation isn’t complete until the employee is settled in and ready to focus on work. We take care of utility setup, essential services, and even local recommendations so your employees can get comfortable quickly.

This might include everything from arranging furniture delivery to making sure internet service is up and running before move-in. These details often get overlooked, but they’re important for making the employee feel ready to start their new role without lingering distractions.

ARC’s Realtor Rebate Program

One of ARC’s standout offerings is its Realtor Rebate Program, which can save relocating employees thousands of dollars on their home purchase. Through this program, we connect the employee with a network of vetted real estate agents who not only understand the local market but also offer a cash rebate after closing.

This rebate can be applied toward moving costs, home upgrades, or simply kept as extra savings. It’s a benefit that adds real financial value to the employee move and helps offset relocation expenses without requiring the company to increase its budget.

For employees, this means a smoother home-buying process with a trusted professional and a tangible financial perk. For employers, it’s another way to show you’re invested in making the move a positive experience.

How We Manage the Details

Relocation isn’t just logistics, but it’s about creating an experience that leaves employees confident about their move and their new role. Our services focus on four core areas:

Housing – From temporary furnished apartments to long-term homes, every option is tailored to the employee’s situation.
Transportation – Coordinated employee moving, vehicle shipping, and even pet transport.
Family Assistance – School placement, spousal career support, and local orientation.
Settling-In Services – Help with licenses, utilities, and getting to know the area.

When the Move Is International

An international relocation adds layers of complexity: visas, customs, language, and cultural differences. ARC works with on-the-ground experts to handle paperwork, manage overseas shipping, and prepare the employee for life in a new country. We don’t just move someone, but we set them up to succeed from day one.

Keeping Relocation Costs in Check

Relocations can get expensive, but costs are manageable with the right planning. We help companies design packages that balance quality support with budget goals. We track every expense, so you know where the money goes and can be confident it’s being spent wisely.

Why a Clear Relocation Process Matters

A well-run process:

Minimizes downtime for the employee
Prevents delays and miscommunication
Improves satisfaction and retention
Strengthens your employer brand

When the details are handled, employees can hit the ground running and that benefits everyone.

The ARC Advantage

Whether you’re moving one employee or an entire department, relocation is a big undertaking. ARC Relocation handles every piece, like housing, transportation, family needs, and settling in, so you can focus on business. The result? Employees arrive ready to work, not stressed from the move.

How Do I Relocate Employees? FAQs

How long does the employee relocation process usually take?

Timelines vary based on the distance of the move and the employee’s personal needs. A domestic relocation might take a few weeks from start to finish, while an international relocation can take several months due to visa and housing arrangements.

Who pays for relocation expenses?

In most cases, employers cover some or all relocation expenses as part of the job relocation package. At ARC, we help companies design packages that make financial sense while still providing strong support to the employee.

Can ARC handle moving employees with pets or specialized equipment?

At ARC, we set up safe transport for any pets and coordinate specialized shipping for items like lab equipment, instruments, or any valuable collections.

What if your employee’s family needs more time to move?

We can arrange temporary housing and staggered schedules for families moving in so they can have flexibility, which is extra helpful if there are children in your employee’s family.

Final Thoughts

Relocating your employees doesn’t have to be a headache. When you have the right process and a partner who understands every step, it can be a positive experience that benefits both the company and the employee.

So, how do I relocate employees? Simply put, you need to have a clear plan, cover the details, and partner with experts like ARC Relocation who know how to turn a move into a smooth transition.

Government Relocation Made Simple With ARC

Written by Coty on August 4, 2025. Posted in Uncategorized.

When you work in public service, relocation often comes with the job. Whether you’ve been assigned to a new agency office, promoted into a new district, or transferred across the country, relocating as a government employee isn’t a small task.

It’s not just about changing your address, but it’s about navigating federal policies, timelines, reimbursement procedures, and the needs of your family, all at once.

That’s where ARC Relocation comes in. With years of experience supporting federal agencies, civilian employees, and contractors, our government relocation program is built to make every move easier, faster, and more cost-efficient.

What Is ARC’s Government Relocation Program?

ARC’s government relocation services are designed specifically for federal employees and government agencies that need professional support throughout the moving process. Whether you’re relocating within the U.S. or accepting an overseas assignment, our team handles the logistics, paperwork, and coordination needed to ensure your transition is seamless.

Government moves are unique, and they often require adherence to federal travel regulations, involve multiple government stakeholders, and include detailed reimbursement rules under the FTR (Federal Travel Regulation). You don’t have time for trial and error. You need a partner who already knows how it works.

We make it easier to move your people, so they can focus on their work instead of the stress of moving.

Why Government Moves Require a Different Approach

Federal employees are frequently relocated under tight deadlines, and many don’t have the flexibility or support that private sector relocations offer. At the same time, federal policies and budget constraints require careful coordination.

You might be moving to a GS-graded post in a new state. Or relocating internationally under a federal assignment contract. Either way, there’s a lot on your plate.

That’s why government relocation assistance from ARC goes beyond booking a truck. We work directly with HR departments, GSA contracting officers, and transferees to streamline every aspect of the move, including authorization compliance, budget tracking, and destination support.

We’re not just moving boxes. We’re moving careers, families, and futures. Here are some of the benefits of partnering with ARC:

H3: Full-Service Government Relocation Support

ARC isn’t a one-size-fits-all solution. Our services are customizable depending on your agency’s requirements and your employees’ needs. When you work with us, here’s what we can help coordinate:

Household goods shipments through trusted van lines with domestic and international capacity
Temporary housing coordination for short- and long-term stays
Real estate support, including buying, selling, or rental assistance
Expense tracking and FTR-compliant reporting for reimbursement and auditing
Policy consulting for agency HR or program managers building relocation plans
Spouse job search support and school relocation guidance when needed
International relocation services for overseas assignments, including customs clearance, cultural support, and visa coordination

Whether your employee is a field agent, administrative lead, or mission-critical specialist, ARC’s government moving assistance ensures they’re set up for success.

Real Estate Help and Realtor Rebates for Federal Employees

Housing is often the most complicated part of any relocation. That’s why ARC offers access to our realtor rebate program for qualifying federal employees.

When you work with one of our referred agents to buy or sell a home, you get cash back after closing, sometimes totaling thousands of dollars. This rebate comes at no cost to the employee or agency. It’s a practical way to help offset moving expenses or closing costs, especially in higher-cost housing markets.

Our agents are experienced in federal employee relocation, meaning they understand the timelines, urgency, and local market conditions that affect your move.

Trusted by Federal Agencies Nationwide

ARC Relocation works with numerous federal agencies under GSA-approved contracts. From DHS and DOJ to EPA and FEMA, we’ve supported thousands of government moving cases across all 50 states and around the world.

Our team understands the importance of compliance, efficiency, and transparency. We’re not just a relocation vendor, but we’re a strategic partner to agency leadership and HR.

Whether your agency manages relocations internally or outsources the entire process, ARC provides the tools and support to get it done the right way.

Government Relocation Services: Frequently Asked Questions

How is government relocation different from corporate relocation services?

Government relocations must comply with strict federal regulations, including budget caps, reimbursement rules, and security guidelines. Corporate moves may offer more flexibility. ARC handles both but brings special expertise in the federal space.

Do I qualify for relocation assistance if I’m a contractor, not a direct federal employee?

In many cases, yes, depending on the terms of your employment agreement and agency policies. ARC works with both direct employees and contractors, so we can walk you through eligibility.

Does ARC handle international relocation?

Yes. Our international relocation team helps coordinate overseas shipping, destination services, customs clearance, and more. We support both permanent and temporary foreign assignments under federal contracts.

Can ARC help if I’m renting, not buying?

Absolutely. We can assist with short-term and long-term rental searches, lease negotiations, and provide area orientation tools to help you settle in smoothly.

What kind of reporting or compliance support does ARC offer?

Our system includes FTR-compliant expense reporting, budget tracking, and customizable dashboards for HR or relocation program managers.

Can ARC assist with agency-wide relocation programs, not just individual moves?

Yes. ARC partners with federal agencies to design and manage scalable relocation programs. Whether you’re relocating a single executive or coordinating hundreds of transfers due to restructuring or expansion, we offer end-to-end support tailored to your agency’s policies, budgets, and compliance requirements.

Start Your Government Move With ARC

If you’re relocating under a federal assignment, or managing an internal government relocation program, don’t go it alone. ARC Relocation offers a full suite of government relocation services designed to take the complexity off your plate and deliver real results.

Fill out the contact form to speak with a relocation specialist today. We’ll walk you through your options, match you with experienced real estate professionals, and help you claim your government relocation assistance benefits, including our exclusive realtor rebate program.

Let us take care of the logistics so you can stay focused on the mission ahead.

Space Force Relocation for PCS Moves: Support That Goes Beyond the Basics

Written by Coty on July 16, 2025. Posted in Military Relocation Guides.

A relocation under PCS orders is never just a move. If you serve in the United States Space Force, it often means uprooting your entire life on short notice, and doing it while staying mission-focused. Whether you’re transferring to a domestic base or receiving OCONUS orders, there’s a lot to manage between now and your report date.

With so many details to coordinate, Space Force relocation assistance through ARC Relocation offers a simpler way to manage your transition. We support Guardians and their families with expert guidance, real estate help, and access to trusted moving resources—so you’re not left figuring it out alone.

What You Can Expect During a Space Force Relocation

Relocating under military orders isn’t the same as a civilian move. There are government requirements, reimbursement policies, base protocols, and housing challenges unique to military life. And as a newer branch, Space Force members are often assigned to joint installations, adding even more variables to the process.

You might be managing back-to-back assignments, moving a family across multiple time zones, or navigating housing near highly secure facilities. When you’re juggling all that while preparing for your next role, the right support can make the difference between a chaotic transition and a smooth one.

Why You Shouldn’t Do It Alone

PCS orders come with a hard deadline. That doesn’t leave much time for researching neighborhoods, handling paperwork, coordinating shipments, or finding a new place to live. One missed detail could delay your move or impact your reimbursement.

Working with a relocation partner means you don’t have to spend weeks sorting through everything yourself. At ARC, we’ve helped thousands of military families relocate successfully. We’ll help you stay organized, avoid common mistakes, and get everything in place on time.

ARC Offers Space Force Relocation Services

You’ve got a limited window to handle a lot of moving parts. ARC Relocation offers full-service assistance to keep your relocation on track and reduce the pressure.

We Know the Process Inside and Out

Our team works with every branch of the U.S. military and has deep experience with PCS moves, including for Guardians. We understand allowances, weight limits, Personally Procured Moves (PPMs), TMO coordination, and the ins and outs of the DOD’s moving systems.

If you’re managing a complex transfer, we’ll help you stick to the timeline and handle the logistics with confidence.

Access to Relocation-Focused Real Estate Professionals

You’ll be paired with military relocation professionals—licensed agents trained specifically to help service members during PCS moves. They understand the need to move quickly, negotiate effectively, and make smart decisions under time pressure.

Whether you’re buying, renting, or selling a home, your agent will walk you through the local market and help you avoid costly delays.

Personalized Support for PPM Moves

If you’ve opted to manage the move yourself, ARC can help with that, too. We’ll guide you through the process of a Personally Procured Move, connect you with vetted carriers, and make sure you know how to track expenses and submit for reimbursement.

You’ll also get access to some of the best moving companies for military members, including those familiar with Space Force installations and joint base requirements.

Planning for International Orders

If you’ve been assigned to a base overseas, ARC offers complete international relocation services to support every leg of the journey. From customs paperwork and language barriers to household goods transport and temporary lodging, we’ll help you plan every step with clarity.

Our overseas support ensures you’re not left scrambling when it matters most.

Real Savings Through ARC’s Realtor Rebate Program

PCS moves often come with unexpected expenses—closing costs, utility transfers, new furniture, or storage fees. That’s why we offer a Realtor Rebate Program that gives money back to Space Force families who buy or sell a home through our referred agents.

This rebate program is free to use and doesn’t affect your agent’s commission or your home price. After closing, you’ll receive a check in the mail, and most families use those funds to help offset the cost of their move.

While other programs like USAA’s Movers Advantage have been discontinued, ARC’s rebate fills the gap and adds more value, offering access to a wider agent network and higher rebate amounts.

SEE IF YOUR ELIGIBLE BY COMPLETING THE FORM BELOW

Why Space Force Guardians Choose ARC

We don’t just coordinate transportation. We act as your relocation partner, supporting you before, during, and after your move. With ARC, you’ll:

Work with professionals who understand military timelines and pressures
Gain access to real estate experts who move fast and advocate for you
Choose from trusted movers with experience in military transfers
Receive honest, upfront support that’s built for your life in uniform

Whether this is your first PCS or your fourth, we’ll help you make smart choices, stay on track, and reduce the disruption to your family’s daily life.

Space Force Relocation Assistance: FAQs

Do I qualify for the Realtor Rebate if I’m just selling a home?

Yes. Whether you’re buying, selling, or doing both, you’re eligible for the rebate as long as you use one of our referred agents.

What if I’m not relocating within the U.S.?

We regularly assist with overseas PCS moves. From shipping logistics to customs coordination, our international team can help make your transition as smooth as possible.

Can I still get support if I’m renting?

Absolutely. Even if you’re not buying a home, you’ll still get help finding rental listings, reviewing lease terms, and understanding your housing entitlements.

How does ARC differ from a standard moving company?

We go far beyond transportation. We offer full-service relocation assistance designed for the military, combining logistics, housing help, and cash-back savings in one personalized solution.

Final Thoughts

A PCS move is never easy, but with ARC’s Space Force relocation assistance, it doesn’t have to be overwhelming. You’ve got orders to follow, a career to advance, and a family to take care of. Let us handle the logistics while you focus on what comes next.

We’re ready to help—whether you’re relocating stateside or heading abroad. Reach out today to connect with a specialist and learn how much you could save through our Realtor Rebate Program.

Air Force Relocation Services from ARC: Support You Can Count On During Your PCS

Written by Coty on July 7, 2025. Posted in Military Relocation Guides.

Relocating as part of your Air Force career isn’t just about getting from one base to another—it’s a full-scale life transition. You’re not only moving your belongings but also shifting your family’s routine, your finances, and your future plans. The process can be overwhelming, especially when deadlines are tight and you’re balancing it with mission-critical responsibilities.

That’s where ARC Relocation comes in. We offer specialized Air Force relocation services designed to remove the stress and guesswork from your PCS. Whether you’re headed stateside or OCONUS, working with relocation professionals who understand the process from every angle makes all the difference.

What Are Air Force Relocation Services?

Every Permanent Change of Station (PCS) move comes with its own list of tasks—and its own challenges. From deciphering your PCS weight allowance and limits to arranging temporary housing and figuring out what’s reimbursable, it’s easy to fall behind before the real packing even begins.

Our Air Force relocation services are built to guide you through every step of the process. Whether you’re coordinating a Personally Procured Move (PPM), shipping a vehicle, or buying a home near your new base, we’re here to make sure nothing gets overlooked.

We know how fast things can move in the military, and how frustrating the red tape can be when you’re trying to keep your family’s life stable during a relocation.

Why Working With Military Relocation Professionals Matters

A military PCS isn’t like a civilian move. The stakes are higher, and the rules are stricter. If you miss a deadline, miscalculate your household goods weight, or pick the wrong vendor, it can cost you both time and money. Having a team of military relocation professionals in your corner helps eliminate those risks.

We understand military pay structures, entitlements, and timelines. Our team works directly with you and your chain of command to ensure everything is lined up, from orders to reimbursements to arrival.

Whether it’s your first PCS or your tenth, having expert support means you can focus on your family and your mission, not the paperwork.

What ARC Offers Air Force Families

At ARC Relocation, we don’t just coordinate moves; we offer full-spectrum relocation support customized for military life.

Military PCS Expertise Across All Bases

Our team has helped thousands of service members relocate to and from bases around the world. We know how to navigate housing policies, PCS weight allowance and limits, travel reimbursement forms, and base-specific moving logistics.

You won’t have to explain military acronyms or deadlines to us—we already speak the language.

Realtor Support and Rebate Program

Through our realtor rebate program, we connect you with experienced real estate agents who specialize in military relocations. These agents understand the urgency that comes with PCS orders. They’ll help you buy or sell quickly, and once the deal closes, you’ll receive a rebate check in the mail, sometimes worth thousands.

This program helps offset the hidden costs of a PCS and replaces older systems like the USAA Movers Advantage. Unlike some programs, ARC doesn’t take a cut, and this is cash back, plain and simple.

Whether you’re buying your first home or relocating from one duty station to another, this rebate puts real money back in your pocket.

Personally Procured Move (PPM) Assistance

If you’re choosing to move yourself under the PPM option, we can help you plan it out the right way. You’ll get access to trusted vendors and moving partners who work efficiently and meet government standards, so your reimbursement process doesn’t hit snags.

Many Air Force families opt for a PPM to gain flexibility or increase their payout. We’ll make sure the numbers work in your favor and that you stay compliant with military guidelines.

National Moving Network Access

From cross-country household shipments to vehicle transport, our network includes some of the best moving companies for the military. Every partner is vetted for quality, service, and compliance with DoD requirements. That way, you can trust that your belongings will arrive safely and on time, no matter where duty calls.

Temporary Housing and Area Guidance

Need help finding a rental or bridging the gap between duty stations? Our relocation experts can assist with temporary lodging, school research, and local market insights so your family settles in faster and with fewer surprises.

Even if you’re not buying a home, you still get access to our full support system.

How the ARC Realtor Rebate Program Works

One of the most popular benefits for military families working with ARC is our cash-back realtor rebate program for home buying or selling. When you work with one of our referred agents, you’ll receive a rebate after closing, often worth thousands of dollars, depending on the sale price.

It’s a straightforward way to save money during your PCS, especially when so many unexpected expenses pop up. The rebate is free to use, and it doesn’t affect your home’s price or your agent’s commission. You get your check in the mail after the sale wraps up—no strings attached.

This benefit is ARC’s answer to the now-discontinued USAA Movers Advantage Program. While that program helped many military families, ARC’s rebate goes even further by offering more flexibility and access to top-rated agents across the country.

Most of our Air Force clients use the rebate to cover closing costs, furnish their new home, or offset moving expenses. It’s a simple way to put money back in your hands while you adjust to your new station.

Sign Up to Receive Thousands Back on Your Home Purchase

Frequently Asked Questions

How does ARC’s realtor rebate program work?

When you work with one of our referred agents to buy or sell a home, you receive a rebate check after closing. The amount depends on the final sale price, but most families save thousands. There’s no catch—it’s just our way of giving back to those who serve.

Can ARC help with an OCONUS move?

Yes. Whether you’re headed to Germany, Japan, or anywhere else outside the continental U.S., we’ll help with everything from customs paperwork to international shipping and language translation services.

What if I want to rent, not buy?

That’s not a problem. We work with real estate professionals who can help you find quality rentals near your new base. You’ll also still have access to our relocation services, including vendor referrals and moving support.

Can ARC help me understand my PCS weight allowance and limits?

Absolutely. We’ll walk you through your allowed weight based on rank and family size, help you stay under that limit, and coordinate your move so you avoid costly overage fees.

Your Next PCS Doesn’t Have to Be a Struggle

Moving is part of life in the Air Force. You’ve done it before—and you’ll likely do it again. But each time comes with new challenges, new timelines, and new pressure to get everything right.

ARC Relocation is here to help. Our Air Force relocation services are designed with one goal in mind: to simplify your move and support your family from start to finish. We’re not just another vendor—we’re a long-term partner that understands what military life really looks like.

Reach out to us today to connect with a relocation expert, explore our realtor rebate program, and get matched with some of the best moving companies for the military. Let’s make this PCS your smoothest one yet.

Contact ARC Relocation today and get started.

Army Relocation Services: Make Your PCS Move Easier with ARC

Written by Coty on July 7, 2025. Posted in Military Relocation Guides.

Relocating while on active duty in the Army isn’t just another move, but it’s a mission with tight timelines, paperwork hurdles, and life-changing decisions. Whether you’re headed to a new installation in the U.S. or receiving overseas orders, you’ve got a lot to manage. And doing it all on your own can stretch your time, patience, and budget.

That’s where ARC Relocation steps in. With customized army relocation services, dedicated support staff, and a cash-back home rebate program, we help Army families like yours move with less stress and more confidence.

What Are Army Relocation Services?

Military relocations come with their own rules and systems. Army PCS orders aren’t flexible, and you’re expected to meet specific deadlines, stay within approved weight limits, and navigate government systems like DPS and entitlements through the Transportation Office.

On top of that, you might be relocating a family, changing schools, and dealing with new housing options all at once.

Our relocation services are built to support Army personnel through each stage of that journey, from pre-move planning and documentation to home finding, move-in support, and everything in between.

We work with you, not just your orders. That means adjusting to your needs, your timeline, and your goals, not just checking a box on a list.

Why Military Relocations Need Special Support

The truth is, military moves are different from civilian ones. You don’t get to decide when you move. You don’t always know what’s waiting on the other end. And mistakes in the process can cost you time, money, and energy.

Whether it’s understanding DLA rates, weighing the pros and cons of a Personally Procured Move (PPM), or figuring out how to handle housing at your new duty station, you’ll save time and avoid headaches by working with someone who understands the military system inside and out.

We’ve supported thousands of military families through permanent change of station moves. We know how to navigate it because we’ve done it before, and we do it every day.

How ARC Helps with Army Relocations

We’re not just another moving company, but we’re a full-service relocation partner that’s been working with government agencies and military families for over 20 years. Here’s how ARC makes the process easier for Army members and their families.

Military-Experienced Support Team

From day one, you’ll work with a relocation specialist who’s handled Army PCS moves before. They’ll walk you through every requirement, from entitlements and documentation to temporary lodging and transportation scheduling.

We understand the difference between CONUS and OCONUS orders, and we help you manage those added layers when you’re shipping household goods overseas or dealing with customs requirements.

Access to Certified Military Relocation Professionals

We partner with military relocation professionals who are certified to help with buying, selling, or renting homes during PCS transitions. These agents are trained to move fast, negotiate on your behalf, and help you make smart housing decisions with limited time. You won’t need to explain your situation—they already know what’s at stake.

PPM Guidance and Moving Company Referrals

If you’re organizing a PPM move to take control of the process or earn reimbursement, ARC can guide you through it. We’ll help you document weight, understand how to get reimbursed properly, and connect you with the best moving companies for the military, all vetted and insured.

Flexible Services for Buyers, Renters, and Sellers

Not every Army relocation includes buying a home. Maybe you’re looking for a short-term rental near base. Maybe you’re selling a house stateside while you move overseas. Either way, we’ve got real estate partners who can help, and relocation specialists who’ll support you through the process.

Whether you’re buying, selling, or leasing, we have the tools to help you settle in quickly.

Cash-Back Support Through the ARC Realtor Rebate Program

One of the most overlooked financial benefits for Army families comes through our realtor rebate program. If you’re buying or selling a home through one of our preferred real estate agents, you’ll receive a cash rebate after closing, often thousands of dollars back in your pocket.

There are no hidden costs, and the rebate doesn’t affect your agent’s commission or your home price. It’s just our way of helping you keep more of what you earn during a time when every dollar matters.

Many Army families use their rebate to cover moving expenses, pay off closing costs, or furnish their new homes. It’s especially helpful for those no longer able to access discontinued programs like USAA’s Movers Advantage.

Sign Up to Receive Thousands Back on Your Home Purchase

Understanding DLA Rates and Reimbursements

DLA rates, or Dislocation Allowance, are designed to help offset the costs of moving due to a PCS. But like many military entitlements, it’s not always easy to understand how much you’ll receive, when it’ll be paid, or how to claim it.

Your ARC specialist will help you estimate your allowance, track your eligible expenses, and submit your reimbursement forms correctly. We make sure you don’t leave money on the table and that you get what you’re owed without unnecessary delays.

Army Relocation Services: FAQs

How is an Army PCS move different from a civilian move?

Army relocations follow strict government protocols, like timelines, approved moving methods, reimbursement limits, and housing rules. You don’t have the flexibility that civilian moves allow. That’s why it’s helpful to work with experts who understand how to navigate the systems you’re required to follow.

Does ARC Relocation assist with overseas Army moves?

Yes. If you’re moving under OCONUS orders, we’ll help coordinate every detail, from customs documentation and international shipping to finding housing and managing travel logistics. We’ve supported many overseas relocations, and we know how to streamline the process for your family.

What if I’m renting instead of buying?

You’ll still get full support. Our team can help you find a rental, understand local lease terms, and even connect you with trusted property managers near your new duty station. You don’t need to buy a home to benefit from our services.

Am I eligible for the realtor rebate program?

If you buy or sell a home using one of ARC’s referred real estate agents, you qualify for our realtor rebate program. It’s open to all active-duty service members and is available regardless of whether you’re PCS’ing stateside or abroad.

Ready to Plan Your Army PCS Move?

Every Army move is different. Some come with short timelines. Some take you halfway across the world. Others bring you closer to home. But they all have one thing in common—they’re easier when you’ve got the right support.

At ARC Relocation, we’re ready to guide you through the entire relocation process. Whether this is your first PCS or your fifth, we’ll help you take control, stay organized, and make smarter decisions from start to finish.

Reach out today to get matched with a relocation specialist and start planning your move. We’ll help you find housing, coordinate your shipment, and claim your rebate—so you can focus on what’s ahead.